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Steps to Choose Data Room Software For M&A Due Diligence

The virtual dataroom (VDR) is a valuable tool to share, store and/or analyzing data from multiple parties. Certain tasks, however, call for something more. Due diligence processes in M&A, for example requires a solution that is more than a secure place to store documents and provides additional tools to aid in collaboration and project management. This type of VDR is often called a lifecycle management system and some providers offer solutions that are designed to help with the entire M&A deal process, which includes due diligence, NDAs and document expiry, reporting and more.

When selecting a software provider first thing to do is consider the type of documents and files you will be uploading, reviewing, or sharing. Think about what features you’ll need for security, such like dynamic watermarking that impedes illegal copying, document encryption remote access revocation even after downloading, as well as the possibility of creating folders that restrict visibility or permission.

Another factor to consider is cost. Some data rooms charge per webpage and can be expensive in the event that you share lots of documents. You should find a service that offers a trial version of its software to try it out before committing to a plan.

You’ll also want to ensure that the service you choose offers an audit trail of high-quality which tracks the entire user’s activities. This will allow you to determine how long each user spent on a particular document, what clicks were made on the document and it goes on. Some service providers can even provide reports based on users or other charts to aid in understanding the data.

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