With cybercriminals stealing increasing amounts of personal information that businesses need to secure the sharing of confidential documents to ensure that they are secure. When you share or receive sensitive documents, they need to be encoded to ensure only authorized users can view them.
Secure encryption is the best way to share files online because it encodes the information contained in the file into the format that only those who have the translation key are able to be able to read. If anyone has access to the file, they’ll be incapable of printing it or copy and paste the contents into another document.
The use of encryption services allows you to create links to shared files that can’t be seen on the web (no URLs) and can only be seen with a special app or by downloading an archive file. Cybercriminals will have a tougher time to gain access to confidential documents.
Two-factor authentication is another security www.datachatroom.info/how-secure-is-your-data measure to protect sensitive documents. Even if an employee knows the password to access a document, they must prove their identity to view the document. This can be done by using an email sent to the employee’s cell phone or biometrics such fingerprints or facial recognition.
If you want to share large files that aren’t able to be shared as an attachment in email or a secure website with integrated eSignatures is a good option. With this solution you can create a secure hyperlink to the document and then use an online fax service to have it delivered to the correct recipient.